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Timekeeper Info

Electronic Timekeeper Information

To learn about and prepare for June upgrade changes to electronic timekeeping, review the information below.

• Upgrade Changes for Electronic Timekeepers
• Security change to prevent electronic timekeepers from entering their own time
• Elapsed Time page to be enhanced and renamed Timesheet
• Payroll Implementation Timeline
• Training Opportunities
• Timekeeper Network Interchanges in May
• Optional Timekeeper Labs in June
• Questions and Assistance

Upgrade Changes for Electronic Timekeepers

Security change to prohibit electronic timekeepers from entering their own time
Note: This does not impact electronic timekeepers who support self-service time entry departments.

This security enhancement better aligns M-Pathways security with the internal control guidelines recommended by the University Audits Office and the University Payroll Office.

Plan ahead! If you or one of your department’s timekeepers reports his/her own time in M-Pathways, consider the following alternatives.

• Have your department’s backup timekeeper report time for the primary timekeeper, or
• Communicate with other departments in your area to arrange for timekeepers to report time for each other.

Elapsed Time page to be enhanced and renamed Timesheet

• Timesheet to display the full pay period specific to monthly or biweekly employees.
• This enables a monthly employee’s time to be entered on one page.
• This enhancement means that Rapid Time and Mass Time methods of reporting time will be eliminated after the upgrade.
• Take a sneak peek at a biweekly Timesheet page.
• Take a sneak peek at a monthly Timesheet page.

Payroll Implementation Timeline

• Tuesday, June 3, 10:00 a.m.:
  • Data entry deadline for last biweekly payroll before the upgrade (June 6 pay date)
  • Data entry deadline for Prior Period Adjustments (PPAs) in M-Pathways for any payroll processed in current version.
  • After the 10:00 a.m. deadline, all electronic timekeeper access will be restricted until v.9 is available
• Monday, June 9: Upgrade scheduled for completion.
• Tuesday, June 17, 10:00 a.m.: Biweekly payroll day entry deadline for first biweekly payroll run after the upgrade. (June 20 pay date)
• Tuesday, June 25, 10:00 a.m.: Monthly payroll data entry deadline for first monthly payroll run after the upgrade (June 30 pay date)

Training Opportunities in May and June

Timekeeper Interchanges in May
MAIS and the payroll offices will provide overviews of the Time and Labor changes, and allow time for questions at the following Timekeepers Network interchanges. You need only attend one session.

Optional Support Labs in June – Details to come
These June labs will be provided to assist timekeepers in processing time for the June 20 biweekly and June 30 monthly payrolls.

Questions or Comments?

UMHS timekeepers can contact:

• Amanda Louks at 734-615-0330, or
• Mary Ribotis at 734-615-2472.

Ann Arbor, Dearborn, and Flint timekeepers can contact:

• Jim Mettlach at 734-763-1116.