Prepare your Unit for the eRPM Go-Live, March 30

03/23/09

eResearch provides necessary steps in a unit readiness checklist for ULs. See the message below for select usage dates and to learn what to do regarding communications, paper ePAFs, Manage Department information, and more.

The orginial e-mail is as follows:

From: Handyside, Cathy
Sent: Monday, March 23, 2009 4:29 PM
To: 'research.uls@umich.edu'
Subject: UL Checklist for eRPM Proposal Management Go-Live

Hello,

I am pleased to announce that eResearch Proposal Management (eRPM) will be made available to all campuses on March 30, 2009, at http://eresearch.umich.edu.

We’ve appreciated your partnership throughout the project and would like to work with you to communicate the availability of the eRPM system and your unit-specific policies and expectations. On Wednesday, we will communicate the general availability of eRPM to the Research community.

As soon as possible, we ask that you share with your unit when they can/should start to use eResearch Proposal Management. Many individual units have set required dates for proposal routing in eRPM prior to the retirement of the paper ePAF in Summer 2009. Please remind your unit of the date you will require usage of eRPM and any unit specific requirements when creating and routing proposals in the system.

To assist you with preparing your unit, we’ve included a checklist below and a customizable e-mail template that includes important go-live information with links to training and additional resources. The template is provided as a starting point. Feel free to edit as necessary when communicating this information to your faculty & staff.

Research Unit Liaison eRPM Preparation Checklist:
• Share information with your unit regarding your expectations for transitioning to the new system (template attached)
o Completion of paper ePAFs vs. proposals in the eRPM system
o Review of paper ePAFs vs. proposals in the eRPM system
• Verify your unit eRPM required usage dates. View usage dates at: http://www.umich.edu/~eresinfo/erpm/docs/eRPM_unitdates_web.pdf
• Review your Manage Department information in eRPM system.
Learn more: http://www.umich.edu/~eresinfo/erpm/docs/PM_UL_manageaccess_SS.pdf

When we go live on 3/30/09, we will send Research ULs a confirmation and ask you to pass this on to your units.

The eRPM project team and I would like to thank you for all of the assistance you are providing to make the transition to the new eRPM a success. Please feel free to contact me if I can provide further information.

Thanks,
Cathy

Cathy Handyside
MAIS Research Administration Systems
University of Michigan
1009 Greene Street
Ann Arbor, MI 48109
(734) 936-9586

(Attachment: E-mail Template for eRPM Campus-wide Launch)