Proposal Management Update

James Randolph announces current project status, pilot phase plans, and upcoming changes.

The original e-mail is as follows:

From: James Randolph [mailto:nihjim@umich.edu]
Sent: Monday, January 05, 2009 11:55 AM
To: eRPM Info
Subject: eResearch Proposal Management Update

In early November I provided an update on the implementation of the eResearch Proposal Management System. Since that note a number of pilot proposal packages have been successfully created and routed in the system and the data migration from PRISM to eRPM has been completed. So far, so good!

Here is our current status and near-term plan:

January and February (continuation of Pilot Phase):
- Investigators send paper PAFs to DRDA, except
- Pilot users (they know who they are) enter select new proposal packages into the eRPM system
- DRDA will enter all paper PAF/proposal packages into the eRPM system
- DRDA will prepare all award notifications – PANs and PACs – using eRPM
- All award notifications will be sent to investigators and campus administrators from the eRPM system, with only minor changes in appearance. All investigators and administrators will access their award documents in eRPM (more below)
- The PRISM data set will be retired, with all data transferring into the eRPM data set. More information at: http://www.research.umich.edu/proposals/prism/prism.html

March (Full Release):
- All Investigators will have the option of entering and routing proposal packages in the eRPM system

More on Award Notifications:
- The distribution of award information from the eRPM system prompts a special request: If you have junk or spam e-mail filters, please add eresearch@umich.edu to your address book/contacts or safe/trusted senders lists. This will ensure your timely receipt of relevant award information from DRDA.

- One change some of you will experience shortly is that Project Award Notice/Change (PAN and PAC) information will be sent as text in the e-mail, rather than as an attachment. Links into the eRPM system will be included in the e-mail to provide access to the actual grant and contract documents.

Lastly:
As of this morning, all DRDA staff began operating in the new system. Though we have been preparing for this transition for some time, simulation cannot fully prepare staff for actual use. Over the next few weeks there may be slight delays in award processing by DRDA and award information flow to the campus community. Perhaps this transition will not be evident to many of you - so much the better. Regardless, in the interim I ask for your patience with our internal implementation. Be assured no proposals or awards will be at risk.

Want more details on project status? See:
http://www.umich.edu/~eresinfo/erpm/docs/comms/09_0105_eRPMupdate.html

If you have questions or comments, contact Cathy Handyside at chandys@umich.edu or me.

Jim Randolph
936-1281