HRMS Process Improvement Advisory Group

Meeting Notes

March 15, 2010	Minutes
December 21,2009	Agenda & Minutes Handout – BI Review Unit Team Handout – Counter & Measure Matrix Handout – Datatel HR Overview
June 22, 2009	Agenda Minutes HRMS Product Strategy FY10 Academic Unit Information Solutions Campus Group HRMS Scorecard – May 2009 HR Metrics Analysis

Charge

The HRMS Process Improvement Advisory Group will provide input and advice to the Associate Vice President for Information and Technology Services, the Associate Vice President for Human Resources and the Associate Vice President for Finance on matters related to human resource, payroll and time & labor administrative processes, information systems and services.   The focus of this charge is on those processes that are or can be enabled by interface with information systems (e.g., HRMS).

The group will receive and process inputs from multiple stakeholders in order to recommend priorities that best meet institutional objectives.   The advice from the group will be provided to Associate Vice Presidents (AVP’s) for decision making.  The AVP responsible for the business process for which advice/input is received will make the decision after consultation with the other AVP’s and a representative from the Provost office.

Membership

Curt Smitka, Office of the Vice President for Research is the current chair. The membership is intended to represent the broad needs of campus and provide a forum for central office and units to dialog.  The current membership is:

• Tom All, Student Affairs                        
• Deborah Apsley, School of Information  
• Robin Sarris, LSA                              
• Debra Komorowski, Medical School               
• Tina Truskowski, College of Engineering
• Jane Miller, University Human Resources
• Jeff Frumkin, University Human Resources, and Provost Office
• Sue MacDavitt, University Human Resources
• Norel Tullier, Payroll Office
• Darcy Turner, ITS
• Tim Wood, University Human Resources

Members are to represent a broader constituency than just their unit.  Representatives may have to leverage existing groups or establish new groups to gather input from those they are intended to represent. Appointments are staggered for two and three years to allow for the opportunity to refresh membership while maintaining some continuity.   People, who are not current representatives, can request to be placed on the agenda to raise a specific issue. To request to be placed on an agenda, the person should contact the chairperson stating the specific issue to be addressed.

 

Goals

The group ensures that the strategic and tactical plans of ITS, UHR, and Finance are aligned with the mission, goals, and administrative needs of the University. The group will:

• Review and recommend long-range plans.
• Review and recommend annual plans.
• Recommend priorities for new projects.
• Review and recommend improvements to processes.
• Review and recommend improvements in integration when appropriate (or decentralization when appropriate).
• Review and endorse requests for new capital projects.
• Endorse proposed service levels and products.
• Facilitate compatibility among campus administrative systems.

Meetings

The HRMS Process Improvement Advisory Group meets quarterly or more frequently as business dictates.

• An e-mail group of the members of this Advisory Group has been created for contact purposes (HRMS-PIAG@umich.edu)
• An agenda is distributed prior to each meeting using the e-mail group.
• Minutes of each meeting are kept. The minutes will be posted on the ITS Web site (as well as having links from UHR and AVPF sites)