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M-Pathways - Financials

Service Unit Billing

Service Unit Billings Using M-Pathways

Service Units provide services or goods to other University of Michigan (U-M) units. They are reimbursed through M-Pathways transactions called Service Unit Billings (SUBs). Service Units electronically submit the SUB transaction files to M-Pathways for processing.

• The Office of Financial Analysis authorizes the establishment of Service Units and sets and/or updates their recharge rates. They ensure that Service Units comply with U-M business practice as described on their Web site.
• Vendor Maintenance establishes M-Pathways Vendor IDs for the authorized Service Units.
• Financial Operations Transaction Services approves requests for system access to submit SUB files to M-Pathways. (e-mail: SUB-Approval@umich.edu, phone: 734-647-3767).

Data related to SUBs are available to view on Statements of Activity and Voucher Detail Reports. All SUB data are available to query against in the U-M Data Warehouse.

Materials for all Service Units

• SUB Excel Loader Template (revised December 2007)
  Use this spreadsheet to submit the SUB transaction data file to the M-Pathways system. It contains Macros that automatically convert the SUB transaction data into the required M-Pathways format.

The following MAIS LINC documents provide information about the template fields, instructions to submit SUB files to M-Pathways and correct errors, and descriptions of processing errors. Use a keyword search of "sub file" to locate the documents in MAIS LINC or navigate from the MAIS LINC Catalog using the following path: Financials > Procurement > Service Unit Billing.

• SUB Excel Loader File Field Descriptions
• Creating the SUB Excel Loader File
• SUB File Error and Warning Message Descriptions
• Upload an SUB File in M-Pathways v.8.8 Using the File Attach Process

If you have questions, please contact the MAIS Help Desk
(e-mail: maishelpdesk@umich.edu, phone: 734-936-7000).