Unit Defined Commitments
Unit Defined Commitments (UDCs) are planned expenditures or revenues
(i.e., encumbrances) that a unit expects to pay or receive at a certain
future point in time.
Entering and Maintaining Commitment Data
The M-Pathways Financials system offers units two methods for recording
and tracking revenue and expense encumbrances, or commitments. See the
following documents in MAIS LINC
for descriptions and step-by-step instructions for using these methods
to enter and maintain commitment data:
- Enter a Unit Defined Commitment in M-Pathways v.8.8
- Using the Unit Defined Commitments Load Template v.8.8
Load Template
If you choose to use the upload method to maintain commitment data,
use the Unit Defined Commitments
Load Template. This template includes macros. To change or review
your macro security level, select Macro > Security from
the Tool menu in Excel. We recommend setting macro security to
Medium.
Tracking Commitments
The commitment data you have entered in M-Pathways displays on tracking
reports. You can track commitments as of a specified date for a Department
or for a Project/Grant. The Commitment Detail reports are available
from the Unit Defined Commitments menu in FINPROD or the Budget Reports
menu in FINODS.
See the following generic step-by-step procedures in MAIS
LINC to run a report in M-Pathways v.8.8:
- Run and Print a Report in M-Pathways v.8.8 Using a PC Computer
- Run and Print a Report in M-Pathways v.8.8 Using a Macintosh Computer
Obtaining Summary Data About Commitments
Summary data from the Commitment panel display on the following financial
reports:
- Project/Grant Budget Status report (PBSR) has a Unit Defined Commitments
column that shows:
- Expense commitments per Budget Account/Category.
- Revenue commitments on the Total Revenues line.
- nVision Income Statement reports (mgln075a and mgln075d-variance
report) have three rows at the bottom of the report: Revenue Commitments,
Expense Commitments, and Adjusted Fund Balance.
- Org Budget Status report (mgl00431) displays expense commitments
similarly to the PBSR.
For More Information or Assistance
Units are responsible for entering and maintaining their commitment
data. The MAIS Financials CPU can assist you with determining how best
to use the Unit Defined Commitments functionality. Contact the MAIS
Help Desk at (734) 936-7000 or maishelpdesk@umich.edu to request individualized
UDC training.
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