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Targeted Data Requests
A targeted data request service is available to U-M faculty and
staff who need information about a specific group of students, faculty,
or staff members, such as undergraduate students or emeritus faculty.
Electronic files or printed labels can be provided for requests
for names and addresses. An e-mail message can be sent to the defined
group, containing text provided by the requester.
Authorization for targeted data requests is granted by University Human
Resources (UHR) for faculty and staff data
and by the Office of the Registrar (RO) for student data.
Policies Concerning the Use of the Targeted Data Service
- The data must be used only for official University business.
- Use and handling of the data must comply with the University's
Proper
Use Policy and standards imposed by UHR or the RO. Also refer
to the Standard Practice Guide, 601.12
Institutional Data Resource Management Policy.
- The recipients must need the information.
- If data will be used for research purposes, Institutional Review Board approval documentation is required.
- Guidelines for e-mail messages:
- Messages can be sent to U-M groups, departments, units,
and campuses.
- Information in the e-mail message must be time-critical.
- Message text must be clear, brief, and to the point.
- Message text should be no longer than two screens. To convey
more information, consider referring recipients to another
source, such as a Web page, for the details.
- Message text should include contact information (e-mail
or phone) where further inquiries can be directed.
- No advertising, promotions, information about campus events,
or other "nice-to-know" messages will be authorized.
How to Request Targeted Data
Use the appropriate form in the following list to make a request.
All forms require that you enter your uniqname and Kerberos (UMICH)
password.
Note: If you have been logged in to
an application that uses the Single Login Server, such as Wolverine
Access or MAIS LINC, you will need to close your browser and reopen
it to access the forms, below.
Request Fulfillment Schedule and Other Information
Depending on the complexity of the request, requests for faculty
and staff data will be processed in 5-10 business days; requests
for student data will be processed in 3-5 business days. Currently,
there is no charge for this service.
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